Efficient Input Management with AmdoSoft/b4 

How software robots streamline document processing

 

Organisations today face a constant flood of incoming information: invoices, contracts, purchase orders, delivery notes, forms or emails arriving through a variety of channels. Manually capturing, checking and distributing this information is not only time-consuming but also error-prone. This is where Input Management becomes essential – and with AmdoSoft/b4 bots, these processes can be taken to the next level.

Challenges in Input Management

• High manual workload: Data from paper, scans or emails often needs to be entered into ERP, DMS or CRM systems by hand.
• Error risks: Typing mistakes or incomplete data cause delays and rework.
• Media breaks: Information exists in different formats and systems.
• Time pressure: Invoices, complaints or purchase orders require fast responses.

The solution: AmdoSoft/b4 Bots

AmdoSoft/b4 provides a Robotic Process Automation (RPA) platform that enables organisations to automate input management tasks efficiently.
Typical use cases:

• Automated data capture: b4 Bots extract key information from scanned documents, PDFs or emails (e.g. invoice numbers, customer IDs, amounts).
• System integration: Transfer of extracted data directly into ERP or DMS systems without manual effort.
• Document routing: Bots recognise the document type (invoice, order, contract) and forward the data to the correct department.
• Validation & checks: Automatic comparison of incoming data with master data or existing purchase orders.
• Reporting & monitoring: Status tracking and full process logs ensure nothing is overlooked.

Benefits of b4 in Input Management

Time savings: Manual data entry and routine tasks are eliminated
Accuracy: Lower error rates through automated capture and validation
Flexibility: Seamless integration with existing systems (ERP, CRM, DMS, email)
Scalability: Whether 100 or 10,000 documents a day – bots run reliably 24/7
Compliance: Complete documentation of all processing steps

Conclusion

Input Management is a key part of modern business processes. With AmdoSoft/b4 Bots, companies can turn their daily flood of documents into an efficient, transparent and automated workflow. The results: reduced workload for staff, improved data quality and faster processes across the organisation

Contact us for a non-binding consultation or a personalized presentation of our solution.